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How to Throw a Successful 21st Birthday Party
1. Set the date and put it before
The key to any successful event is careful and timely planning. You should start planning your party at least two months in advance: book your venue and catering in advance so you don’t miss out on the ones you want most, and send your invitations as soon as possible so your guests can save the date.
Set your RSVP date four weeks before your birthday party. This way, you will have an accurate guest list to hand over to your caterer and venue hire company to finalize their arrangements for your event.
2. Choose the perfect catering service
As with any event, the food you serve will affect the success or failure of your party. At a 21st birthday party, catering is especially important to limit the number of intoxicated guests at your party. 21st birthdays are notorious for over-indulgent partygoers.
Cocktail service is one of the best options for catering your party, as your guests will be constantly consuming small, delicious bites of food, and will be encouraged to mingle and chat with each other. Talk to your caterer to arrange a cocktail menu for your party.
Your caterer will have a menu of past functions that you can pick and choose from – however, don’t be afraid to talk to your caterer about your own menu inspirations. Infuse their standard menu with some of your own personal twists.
Book a tasting session with your caterer so you can experience the full flavor and presentation of their food. A tasting is also the perfect time to bring your own ideas to the table. Get inspired by your theme, old family favorites or even the time of year.
3. Liven up the party with a theme
Use your wildest imagination to come up with a fun and whimsical theme for your party! Take notes from your favorite music, TV shows or movies – you can even incorporate your favorite hobbies or cultural interests. Some of the most popular topics for 21 year olds include:
Hollywood: Dress up as your favorite actors and actresses with a Hollywood theme. Have some of your guests act as paparazzi at the door to take pictures of you and your friends when you arrive – you could even include a red carpet! If you include a short slide show in the evening’s proceedings, you can present it as a movie premiere.
Themes of the time: 60s, 70s and 80s themed parties are as popular as ever. Not only are they fun and memorable, but they are easy subjects: the costumes and music selection are simple. You can also use the year you were born for the theme of the night.
Colors and letters: Subtly theme your party with a color theme. Your decorations, crockery, choice of dresses and even some menu items can be chosen to reflect your theme. Alternatively, you can use a specific letter for the theme of your evening, such as the first letter of your name.
Casinos: Celebrating the 21st in a casino does all the theming for you. Dress up in your best Las Vegas style and organize some themed games and activities.
Your subject can be subtle or overt; sophisticated or outrageous. For a subdued theme, you can take inspiration from your venue: keep the 21st at the beach and serve seafood and summer cocktails, and have your guests dress for the water; have a good old-fashioned pool party and ask your caterer for a barbecue catering service; or you could even have a full-scale picnic in a picturesque setting, imagination is key!
4. The choice of the ideal place
The length of your guest list, as well as your budget, will help determine the type of venue you hire for your party. You want your venue to be large enough to accommodate all of your guests comfortably. A rented venue will help you organize all your tables and chairs, crockery, decor and sometimes even entertainment and an open bar. Find an affordable venue that suits your theme and logistics requirements.
5. Take care of the procedures
The key: If you follow the tradition, the key handover is an important part of your 21st birthday party. The passing of the key symbolizes that you are an adult: your freedom to open new doors and accept new responsibilities. There are several ways to “hand over the key”. You could have a key made and cut to size for presentation, or set one on a piece of jewelry like a necklace. You could even make your cake in the shape of a key.
Give gifts: If your guests are encouraged to bring gifts (and most will, begrudgingly), arrange a clear table where your gifts can be placed. Some parents will have a special surprise gift they want to give their son or daughter at the party. The best time to present this gift would be during parliaments.
Speech, Speech: Today, the format of speeches at birthday parties and weddings is less formal, but they still add a sense of occasion to your party and are a personal touch to your special evening. Talk to specific family members and friends about how to make short, simple speeches for the evening. They could include funny anecdotes or touching words. Set a specific time to give the speeches, usually in the early evening and between meal service times.
6. Enlist some helping hands
With the amount of organization you’ll need in the days leading up to the party, you’ll want to enlist the help of some of your family and friends. Ask your family and friends to help with decorations, table settings, balloon blowing, playlist creation, and even food service! Helping your family and friends is an easy way to keep your costs down and also help people mingle.
Once all the planning is done, your guests start arriving and the drinks start flowing, sit back and enjoy your own work! A 21st is once in a lifetime: so enjoy the company of your family and friends, good food and a long, memorable night.
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