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How to Get Organized at Work With a Tickler File System

Do you struggle to learn how to organize yourself at work? Your daily activities and follow-ups can create an incredible amount of paperwork, which can be a serious obstacle to organization. A tickler system can remind you of all your important follow-ups and other tasks that will need your attention in the future. This is how you should use your tickler filesystem.

Configure your tickler system

Looking for a plan to get organized at work? Start by setting up your tickler system. In order to run this system, you will need to purchase plastic tabs, hanging folders, and containers to store them. Use an accordion file to configure your tickler system. The file should contain a tab for each day of the current month (1-31), as well as tabs for each month of the current year (January – December). You will customize the following section according to your needs at work. Behind the accordion folder you will have hanging folders with tabs. These hanging files can be specific to the repetitive actions that best describe your work. It could be any number of shares. For example calls to be made, calls expected, bills to be paid, data entry, reimbursement of expenses, reading, writing, etc.

I think there are two main reasons why people collect paper everywhere rather than putting it in a filing system. They are terrified of never finding their papers again, this is the first. Customize a system specifically for your needs and you’ll never lose documents again. And second, they don’t want to act on the paperwork, they procrastinate! A tickler system will make the action both simpler and easier. When you know exactly what you have to do for the day, you don’t dread it so much.

You should check your tickler file system every day. Daily checking is the only way the system works! I recommend this method for developing a habit; schedule a daily date with yourself. Write it down on a paper calendar or set an alarm on your computer or phone. Whatever works for you to be reminded to check your tickler file daily for an entire month. After a month, it should be an automatic habit. If you start slipping and missing days, go back to scheduling a time on your calendar. You’re the one who really commits to getting organized at work.

Find a place for your tickler system that is convenient to check in every day and also to file things there. For you, it could be a desk frame or a desk drawer. Your system should be easily accessible if you want to avoid more paper piling up around you. An easy-to-access system means you no longer put off filing chores. You’ve made a home for all the papers that get jumbled up on your desk, or even pile up on the floor! Phone messages, invitations, tickets, invoice receipts, claim stubs and anything else that requires action on your part in the future will find their way into your tickler system!

Make a plan for how to get organized at work? The first step should be to start a tickler filesystem. This will put your daily activities at your fingertips. You can classify those little scraps of paper, phone messages to return, tickets to an event, etc. in your callback system. Losing a piece of paper once it’s filed will be a fear of the past. You will have it the same day you need it again! Daily use of your tickler file system at work will make you more organized.

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